Office Furniture Procurement for Growing Teams
Procurement is not shopping. It is answering, in writing, for a decision somebody else will live with for five years. This page is written for the person who has to do that.
If you are an office manager, a founder buying for a team, or the person in HR who inherited the furniture question, you need four things before you can approve anything: specifications you can compare, a delivered cost with no surprises, a return position if it is wrong, and confidence that the same item will still exist when you need six more.
Here is where each of those sits, and, at the end, what we cannot yet do.
What we publish, and where
Every product page carries the full specification rather than a marketing summary. Nothing below requires you to email us first.
| What procurement asks for | Where it is |
|---|---|
| Dimensions, in inches and millimetres | Technical specifications, every product page |
| Materials and finish | Technical specifications, every product page |
| Load ratings | Published for desks and shelving. 176 lb (80 kg) on the T-Frame; 110 lb per shelf and 440 lb total on the tower |
| Electrical and safety certification | Per product. ETL for the flush-mount ceiling light, CE for the task lamp, IP44 and SAA for the 6-ring fixture, EPA / CARB / ETL / RoHS / FCC / UKCA for the P280 purifier, REACH / RoHS / CE for the recycling station, FSC for the bamboo console |
| Packed weight and carton size | Published where it affects delivery or lift, including the 45.2 lb T-Frame carton |
| Delivered lead time | 3 to 9 business days from our US warehouse, tracked, on every order |
| Delivered cost | Calculated at checkout before payment. Nothing is settled on delivery |
| Return position | 30 days from delivery. Full terms |
| Itemised invoice | Emailed on every order, suitable for expense and reimbursement filing |
A process that survives an audit
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Define the workstation, not the furniture
Decide what one person needs before you decide what to buy: a surface that changes height, a seat for the hours they are not standing, and power at the desk. That triple is the unit you multiply. Everything else is shared or optional.
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Standardise on one desk and one chair
Resist configuring per person. One desk model and one chair model across the team means one spec sheet to approve, one reorder line, interchangeable parts, and a room that reads as deliberate. Variation costs more than it delivers below about fifty people.
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Check the space against the numbers
Depth is the measurement that fails: 24 inches is the practical minimum for a monitor and a keyboard. Check the base footprint against skirting boards and radiators. The full list is in designing workspaces around movement.
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Buy one before you buy twenty
Order a single workstation, put it in front of the person most likely to complain, and give it a fortnight. This is the cheapest risk reduction available to you, and the 30-day return window is long enough to do it properly.
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Get the delivered cost in writing
Delivery is calculated at checkout, so a test order gives you the real per-unit landed cost before you scale it. Take a screenshot of the totals for the file.
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Phase the rest
Desks and seating first, lighting second, storage and boundary last. Lighting is the cheapest line and the one people notice fastest, at $59 a fixture; it is also the one that gets cut first and regretted.
The question procurement is really asking is not what this costs. It is what it costs again in three years, and whether the same item will still be there when you need six more.
That is the argument for standardising early, on fewer models, built to be kept.
What it costs per workstation
Bought separately, one workstation is $507: the T-Frame desk at $299, the high-back mesh chair at $169, and the flush-mount power module at $39.
Ordered as the Working Desk set it is $456.30, one line instead of three, and it ships together. Scenarios for 10, 25, 50 and 100 people are set out on workspace solutions for growing companies.
What we do not do yet
You will find out anyway, so here it is up front.
- No purchase orders or payment terms. Orders are paid in full at checkout, by card. If your process requires a PO or net terms, we cannot meet it today.
- No published volume pricing. The 10% on the complete sets is the only standing discount. For genuinely large volumes, write to us rather than assuming.
- No assembly or installation service. Assembly is tool-assisted and on you.
- Stock is not unlimited. The 55 inch motorized desk in particular is held in small quantities; the figure at checkout is live. For anything above a handful of units, confirm with us before you commit to a date.
Warranty terms are stated on the product page for each item. If your approval process needs them confirmed in writing before you order, ask and we will put them in an email.
Talk to us before a volume order
Anything beyond a few workstations is worth a conversation rather than a checkout: stock, timing and delivery to one address are all easier to confirm in advance than to unwind afterwards.
Tell us the headcount, the room, and the date you need it working by. You will get a real answer, including if the answer is that we cannot hit your date.
Related: commercial-grade versus consumer furniture, and the true cost of cheap office furniture, which is the total-cost-of-ownership case in longer form.